The Smart SolutionShiftix product capabilities
Shiftix — rethink every step of workforce scheduling
One connected platform for schedule creation, qualified replacement search, employee self-service, communication, approvals and management insight.
01 · Core planning
Automatic shift planning — efficient and flexible
Build complete schedules quickly and accurately while reflecting the rules that shape the real planning environment.
- Legal requirements, collective agreements and rest periods
- Hospital-specific policies and internal protocols
- Department-specific staffing and optimal personnel distribution
- Employee qualifications, skill and grade mix
- Employee preferences, time-off requests and restrictions
- Vacation, compensatory-time and overtime balances
- Custom adjustments for every facility and department
The result Less planning effort, optimized staffing and happier employees.
02 · Rapid response
Intelligent replacement search for unexpected absences
Whether the cause is illness, last-minute leave or compensatory time off, Shiftix helps planners identify qualified replacements quickly.
- Automated suggestions and direct notifications to qualified substitutes
- Semi-automated or manual selection with final control retained by the planner
- Instant app and messaging notifications instead of phone-chain coordination
- Real-time visibility of every change for planners and teams
The result Faster responses to absences, less stress for planners and smoother operations.
03 · Qualified coverage
Skill and grade mix built into every plan
Not every employee can perform every task. Shiftix helps create the right mix of experience, skills and availability for each unit.
- Automatic consideration of qualifications and experience levels
- Competency-based planning aligned with legal requirements
- Flexible adjustment of staffing needs across departments
The result Better shift coverage and smoother workflows in every department.
04 · Employee flexibility
Shift swaps with control and compliance
Give employees more influence over their schedules while keeping every requested change within the required planning rules.
- Employees submit swap requests directly through the application
- Automatic checks for working hours, qualifications and other rules
- Final approval remains with the planner
- Greater autonomy and a better work-life balance for employees
The result Less administration and happier employees with more scheduling security.
05 · iOS and Android
Schedules at your fingertips
Employees can access their schedule, request time off and arrange shift swaps wherever they are.
- View and manage schedules on the go
- Submit time-off and shift-swap requests
- Receive real-time notifications for important updates
- Communicate directly with colleagues and supervisors
The result Maximum flexibility and transparent planning for everyone.
06 · Operational clarity
A smart and personalized dashboard
Effective planning starts with clarity. Role-specific dashboards present current information and required actions in one place.
- Live overview of schedules, availabilities and absences
- Real-time attendance with room and staff allocation
- Customizable widgets for every user role
- To-do lists and a newsfeed for better internal coordination
The result More control, better planning and fewer errors.
07 · Paperless workflows
Leave requests and absences approved with one click
Employees can submit and manage requests through the web or mobile application, including the context managers need to decide quickly.
- Instant notifications for managers
- Approvals from any location and device
- Transparent absence overview for reliable planning
- Comments directly within the request to reduce follow-up questions
The result Less administration, faster decisions and a seamless planning process.
08 · Management insight
Intelligent reports and analytics
Visual dashboards and detailed tables give managers a complete view of the metrics behind staffing performance and planning decisions.
- Vacation, sickness, shift-swap and custom evaluations
- Graphical dashboards for trends and intuitive analysis
- Detailed table views for precise evaluation
- Flexible filters and export options
- Real-time insights for data-driven decisions
The result Greater planning reliability, fewer manual evaluations and full transparency.
09 · Connected teams
Integrated communication and messaging
Keep scheduling-related communication within the platform so that essential information is secure, current and easy to find.
- Direct messages and group chats for rapid coordination
- Automatic notifications for shift changes and urgent events
- Centralized communication without external messaging tools
The result Fast and secure communication for efficient scheduling.
10 · Always current
Real-time notifications and automation
Keep everyone informed as soon as a schedule, absence or open-shift situation changes.
- Push notifications for last-minute absences and shift changes
- Automatic reminders for upcoming shifts
- Alerts for open shifts and shift-swap requests
The result No missed information and better planning security for everyone.
Seamless integration
Bring your requirements into one connected planning environment.
Every healthcare organisation has its own staffing rules, structures and priorities. A personal demonstration is the best way to explore how Shiftix can reflect yours.